PT – Administrative Assistant

Job Description Number: ADM-0516-01 ACTIVE

Company Overview:

APPEREON is seeking an experienced Administrative Assistant to provide executive administrative and clerical assistance to organizational senior staff. If you live in a HUBZone area, please email your resume to resume@appereon.com for immediate consideration.

Responsibilities:

  • Provides logistical and administrative support in coordinating activities, meetings, speaking engagements and press contacts.
  • Ensures efficient and effective time management for key Program Office personnel.
  • Ensures personnel are apprised of daily schedules, and have appropriate information to participate in calls and meetings.
  • Schedules meetings, interviews and conference calls.
  • Schedules and tracks travel, corresponds with external organizations, and prepares any needed pre-meeting or event materials.
  • Manages the daily calendars and manages appointments.
  • Tracks regular external and internal meetings, keeps and updates meeting files.
  • Communicates and coordinates with senior staff regarding program and administrative tasks.
  • Evaluates, directs and tracks all phone calls for key personnel.
  • Tracks the status of supply orders and maintains detailed inventory lists. Provides Purchase Requisitions for Deputy Director approval.
  • Assists with travel arrangements and logistics. Tracks and logs all incurred expenses for travel for senior staff.
  • Schedules and coordinates videoconferences and teleconferences with numerous participants; assists with public event logistics.
  • Greets and directs guests to appropriate locations and ensures office space is set-up accordingly for meetings.

Required Skills:

  • Must live in a HUBZone Area
  • The candidate must have two to four years of direct relevant experience supporting senior staff personnel and office managers.
  • This position requires demonstrated initiative, sound judgment, effective decision-making, and strong proficiency in Microsoft Office Suite.
  • working knowledge of Federal Government concepts a plus.

Clearance:

  • None

Qualifications:

  • 7 years w/ High School Diploma
  • 2 years w/ Bachelors Degree